Office Manager

September 2008

The Belfast-based Restorative Justice Project of the Midcoast is a grassroots, community-based agency that promotes a cultural shift in society's response to crime, jail and punishment. It provides mentoring for adult and juvenile offenders, as well as an innovative process for dealing with behavior issues in the schools. The RJP is currently seeking a highly motivated individual looking for a challenging opportunity in a cutting edge environment, eager to play a vital role in our administration. This is a part-time position reporting to the Executive Director. Join our dedicated team, and make a real difference!

Overview: The Office Manager is responsible for providing support to agency staff, creating efficient and effective operational processes and managing general administrative duties as needed.

Specific Responsibilities:

Program

• Update, duplicate and collate mentor training manuals;
• Manage and maintain status reports of program participants and volunteer mentors;
• Assist in collection, tabulation and reporting of program evaluation data and findings.
  

Volunteers

• Manage and maintain all program volunteer records;
• Manage volunteer recruitment releases, applications, background checks, reference checks and all annual volunteer correspondence.
  

Development

• Develop, manage and maintain new donor database;
• Manage proposal submission calendar and establish systems that ensure all deadlines are met.
  

Communications

• Maintain website; ensure clean and updated content, in collaboration with web master;
• Establish relationships with local media; develop and submit news stories and manage database of press clippings;
• Develop and manage production of volunteer newsletter.
  

Administration

• Manage data input and reporting processes for agency budget, income, and billing;
• Develop and distribute Board information packets and committee reports;
• Develop system for efficient maintenance of 501c(3) annual report documentation;
• Manage internal administration systems: filing systems, logistics, equipment maintenance, supplies, services, materials and overall office "upkeep;"
• Develop and maintain annual office calendar (deadlines, events, production schedules, proposal submissions, etc);
• Daily phone coverage;
• Other projects/duties as assigned.
  

Required Skills and Competencies:

• Equivalent or higher related work experience;
• Excellent communication, interpersonal, organizational, time/project management and problem solving skills;
• Friendly and professional demeanor;
• Must be highly organized, detail-oriented, self-motivated, set high standards for accuracy and efficiency, and demonstrate a strong work ethic;
• Proficiency in using MS Office applications; familiarity with Mind Your Own Business accounting software preferred;
• Desire to work in a fast-paced, high-energy and highly collaborative environment;
• Ability to take initiative and prioritize/manage multiple tasks at once;
• Demonstrated ability to work collaboratively with a broad range of staff, Board members, volunteers and program participants;
• Ability and willingness to keep sensitive information confidential;
• Commitment to and understanding of our mission.
  

Hours: 20 hours/week: 10am-3pm, Monday-Thursday

Salary range: $12-14/hour

Send resume and cover letter to:

Margaret Micolichek

The Restorative Justice Project of the Midcoast,

P.O. Box 141, Belfast, ME 04915

margaret@rjpmidcoast.org

The Restorative Justice Project of the Midcoast is an AA/EEO employer.